Finding a time management plan that works best for you depends on your personality, ability to self-motivate, and level of self-discipline. By incorporating some, or all of the nine keys to time management below, you can more successfully manage your time. Similar to money, time is both precious and limited. It must be protected, used wisely, and planned.
Keys of Time Management
1. Figure Out How You Are Currently Spending Your Time:
To improve your time management, you first need to figure out where you are spending time most. As you conduct this time assessment, it will become pretty distinct how much of your time is spent on unproductive thoughts, conversations, and activities. You will attain a more exact sense of how long a few types of tasks take you. This exercise can also help you control the time of day when you are most productive—that way, you know when to work on your projects demanding the most focus and creativity.
2. Make A Daily Schedule—and Stick With It:
This step is unquestionably crucial for learning how to manage time at work. Don’t even attempt to start your day without a planned to-do list. The best personality development coach suggests that before you leave for work for the day, make a list of the most urgent tasks for the next day. This step lets you get going as soon as you get to the office.
Writing everything down on paper will prevent you from staying awake at night. If you can’t do it the day before, make sure you write out your list first thing as soon as you get up. You will find that the time you invested in creating a clear plan is nothing compared to the time you will lose skipping between tasks when you lack such a plan.
3. Prioritize Wisely:
As you form your to-do list, prioritization is very crucial for successful time management at work. Start by ticking the tasks that you should be performing in the first place. Then classify the three or four most important tasks and do those first—that way, you make sure you end the essentials.
Assess your to-do list and make sure you planned it based on the importance of a task rather than its urgency. Important responsibilities encourage the achievement of your goals, whereas urgent responsibilities ask for immediate attention and are linked with the achievement of someone else’s goals. We lean towards letting the urgent dominate when we should focus on activities that aid our business goals.
4. Group Similar Tasks:
Set aside your time and mental energy by trying to complete all of one type of to-do work before moving on to the next. For example, make separate slots of time for answering emails, making phone calls, filing, etc. Don’t reply to emails and messages as they come in, as doing so is a distraction at its best. Turn off or silence your phone and email notifications to eliminate the temptation to check at an unappointed time.
5. Avoid The Urge To Multitask:
This is one of the effortless time management tips for work, yet it can be one of the toughest to follow. Focus on the task you are performing and block out all distractions. It can be irresistible to multitask, but you are just shooting yourself in the foot when you try to do so. You waste time and decrease efficiency when switching from one task to another. Similarly, don’t get devastated by a to-do list stretching a mile long. Stressing over it will not make it concise, so breathe in, breathe out, and perform one task at a time.
6. Assign Time Limits To Tasks:
While creating your schedule should involve setting time bars on tasks instead of just working until they are done. To-do lists are great and ideal, but sometimes you might feel like you are never ticking things off. You can excel in this area by acquiring a session of personality development training.
7. Learn To Say No:
You will never discover how to manage time at work if you do not learn how to say NO. Only you know actually what you have time for, so if you need to refuse a request to focus on more important tasks, don’t think twice to do so. And if you have been assigned to a project that is going nowhere, don’t be afraid to let it go.
Rather than doing a lot many tasks that give in little or no value, complete fewer tasks that create more value. Keep in mind the 80/20 rule—80% of your productivity comes from 20% of your efforts. Therefore, focus on your efforts accordingly. If you can’t say no, hand it over to someone. While delegating can be a tough skill to learn, it can work miracles for your time management. You have put organized a talented team, so decide the tasks you can pass on.
8. Get Organized:
For operative time management, this tip needs to add to your to-do list. If you have piles of papers spread out all over your desk, finding the one you need will be like finding a needle in a haystack. There are few things as annoying as wasting valuable time looking for misplaced things.
9. Eliminate Distractions:
Social media, web surfing, co-workers, text messages, and instant messaging, the distractions at work can be infinite. A key to personal time management is being positive about getting rid of them. Shut your door to stop interruptions. Close all tabs except the ones you are presently working on. Turn off messaging notifications and keep your phone calls for lunchtime.
Visit: 10 acts of kindness
Whatever time management plans you use, take time to assess how they have worked for you. The successful keys to time management lead to greater personal happiness, more achievements at home and work, and a more satisfying future.